Registration
Categories and fees for FES2027. Early Bird rates apply to registrations on or before 28 February 2027.
Register in 3 minutes
Fill in the form, check your order, confirm. Your invoice is issued instantly and emailed to you — pay by bank transfer.
Check your registration
Your invoice will be issued exactly as shown below.
| Item | Qty | Amount |
|---|---|---|
| Total | ||
We emailed it to . Please transfer with the reference . We'll confirm your registration by email once payment arrives.
Visa letter: your invitation letter (English + Spanish) will be emailed to you as soon as your payment is confirmed.
Why we ask for this information
We only collect what we need to register you, issue a legally valid invoice and run the conference. Controller: NOWOCERT LIMITED, Dublin, Ireland · info@fesconference.com.
| Information | Why we need it | Legal basis |
|---|---|---|
| Name | Badge, certificate of attendance, invoice, and identifying you in correspondence. | Contract (GDPR Art. 6(1)(b)) |
| Email address | Confirmation, invoice, payment confirmation and essential conference information. | Contract (Art. 6(1)(b)) |
| Institution, department, country | Badge, verifying author affiliation for the proceedings, and anonymous participation statistics. | Contract / legitimate interest (Art. 6(1)(b),(f)) |
| EasyChair paper IDs, titles, pages | Matching your payment to your accepted paper(s) and calculating paper and page fees, as required for inclusion in the proceedings. | Contract (Art. 6(1)(b)) |
| Student proof | Checking eligibility for the student rate. Stored in a non-public folder and deleted after the conference. | Contract (Art. 6(1)(b)) |
| Invoice name, address, VAT ID, PO | Mandatory content of a valid invoice under EU and Irish VAT law; bookkeeping. | Legal obligation (Art. 6(1)(c)) |
| Dietary requirement (optional) | Arranging catering and support. May reveal health or religious information, so we ask for your explicit consent. | Explicit consent (Art. 9(2)(a)) |
| Visa letter details (only if requested) | Passport name and number, nationality, date of birth, passport expiry, position, travel dates and embassy city — the details Spanish consulates require in a conference invitation letter. Deleted after the conference. | Contract (Art. 6(1)(b)) |
| Photo consent (optional) | Only if you tick the box. You can withdraw at any time by emailing us. | Consent (Art. 6(1)(a)) |
Who receives it
The FES2027 organising committee and NOWOCERT LIMITED; our website host and email provider; banks processing your payment; Elsevier only for proceedings-related author data. We never sell your data.
How long we keep it
Invoices and payment records: 6 years (Irish tax law). Student proof: deleted after the conference. Other registration data: deleted or anonymised within 12 months after the conference.
Your rights
Access, correction, deletion, restriction, objection, portability and withdrawal of consent — email info@fesconference.com. You may complain to the Irish Data Protection Commission or the Spanish AEPD. Full details in our Privacy Policy.
Registration Terms & Conditions
Please read these terms before registering. By confirming your registration you accept them.
1. Organiser
FES2027 — the 3rd International Conference on Future Energy Solutions, 12–14 July 2027, Casa Diocesana, Málaga, Spain — is organised by NOWOCERT LIMITED, Grangegorman Lower Smithfield, 2C, D07 K46Y, Dublin, Ireland, VAT ID IE4393577SH (“the Organiser”). Contact: info@fesconference.com.
2. Registration and contract
Submitting the registration form and confirming the review step is a binding registration. An invoice is issued immediately and emailed to you. Your place is confirmed when full payment has been received; we confirm receipt by email.
3. Fees and VAT
All fees are in euro (EUR) and include 21% VAT. Early Bird rates apply to registrations submitted on or before 28 February 2027, 23:59 (Madrid time); later registrations are charged Late rates. The rate is fixed when the invoice is issued. Unpaid Early Bird invoices may be cancelled after the due date and reissued at the rate valid at that time.
4. Author registrations and papers
Every paper accepted for presentation must be covered by a paid “with paper” registration of at least one author, received by 30 April 2027, and presented in person at the conference by an author. One registration covers one paper of up to 10 pages. Each additional paper costs €200 and each page above 10 costs €10. One registration can cover a maximum of 3 papers. Papers not covered by a paid registration by 30 April 2027, or not presented in person, may be excluded from the proceedings.
If the final number of pages of a paper is higher than declared, the difference is invoiced separately.
5. Student rates
Student rates require proof of student status (student ID or supervisor letter) valid on the registration date. If the proof is missing or cannot be accepted, the Organiser may invoice the difference to the corresponding Regular rate.
6. Payment
Payment is by bank transfer in EUR within 14 days of the invoice date, quoting the payment reference shown on the invoice. All bank and transfer charges are paid by the sender (OUR); amounts received short are invoiced separately. Our accounts can only receive transfers from banks in the countries listed during registration.
7. Invoices and corrections
Invoices are issued exactly with the name, address and VAT ID entered in the form. Issued invoices cannot be edited or deleted; corrections are made by a credit note and a new invoice, on written request within 30 days of the invoice date.
8. Cancellation and refunds
Cancellations must be sent in writing to info@fesconference.com. Refunds:
- On or before 28 February 2027: full refund minus a €50 administration fee.
- 1 March – 31 May 2027: 50% refund.
- From 1 June 2027, or no-show: no refund.
- Author registrations: no refund once the paper covered has been submitted for publication in the proceedings.
Refunds are paid by bank transfer to the paying account within 30 days; bank charges are deducted.
9. Substitution
A paid registration can be transferred to another person in the same category free of charge until 30 June 2027, by written request. For author registrations, the substitute must be an author of the paper covered.
10. Visa invitation letters
Invitation letters are issued only to registered participants after full payment. They do not imply any financial support. If your visa is refused, send the official refusal document to info@fesconference.com before 12 July 2027: we will refund the fee minus the €50 administration fee, provided that no paper covered by the registration has been submitted for publication.
11. Changes or cancellation by the Organiser
The Organiser may change the programme, speakers, or venue if necessary. If the conference is cancelled by the Organiser, registration fees are refunded in full. If the conference must be held online or postponed because of circumstances beyond the Organiser’s control (force majeure), registrations remain valid for the new format or date.
12. Liability and insurance
The Organiser is not liable for travel, accommodation or visa costs, or for any loss beyond the registration fee paid, except where liability cannot be excluded by law (for example for death or personal injury caused by negligence). Participants are responsible for their own travel and health insurance.
13. Photography and recording
The conference may be photographed and recorded for documentation. Images in which you are identifiable are only published if you gave your optional consent in the form; you can withdraw it at any time.
14. Code of conduct
All participants are expected to behave respectfully and professionally. The Organiser may refuse or end participation, without refund, in case of harassment or serious misconduct.
15. Consumers
If you register as a consumer, the 14-day right of withdrawal does not apply to services related to leisure activities provided on a specific date (Article 16(l) of Directive 2011/83/EU); the cancellation terms in section 8 apply instead. Mandatory consumer rights under the law of your country remain unaffected.
16. Data protection
Personal data is processed as explained above and in our Privacy Policy.
17. Governing law
These terms are governed by the laws of Ireland. Last updated: 25 October 2026.
Questions about registration?
Our team is happy to help with categories, invoices and invitation letters.