Privacy Policy

International Conference on Future Energy Solutions 2027 (FES2027) · fesconference.com · Málaga, Spain

GDPRLast updated: 4 October 2026

01Data Controller

The organizing committee acts as the Data Controller for personal data collected through the FES2027 website and related conference activities.

For privacy-related questions or requests, please contact: info@fesconference.com

02Scope of This Privacy Policy

This Privacy Policy explains how the International Conference on Future Energy Solutions 2027 (FES2027) collects, uses, stores, and protects personal data in connection with the conference website, paper submission process, peer-review activities, registration, communications, and related conference administration.

As FES2027 will take place in Málaga, Spain, personal data is processed in accordance with the European Union General Data Protection Regulation (GDPR) and applicable Spanish data protection requirements.

03Personal Data We Collect

Depending on how you interact with FES2027, we may collect the following categories of personal data:

Authors, Co-authors, and Presenters

We may collect your name, email address, academic or professional affiliation, country, paper title, abstract, submitted manuscript, presentation materials, and related correspondence.

This data is used to manage paper submission, peer review, acceptance notifications, conference programming, proceedings preparation, and communication with authors.

Reviewers and Technical Program Committee Members

We may collect your name, email address, academic or professional affiliation, country, review assignments, review comments, decisions, and related correspondence.

This data is used to organize the peer-review process, assign submissions, manage technical evaluations, and maintain the quality and integrity of the conference program.

Website Visitors

When you visit the FES2027 website, basic technical data may be processed, such as browser type, device information, approximate location, pages visited, and website performance information.

This data is used to maintain website security, improve website functionality, and understand general website traffic.

Registered Participants

If registration is enabled, we may collect your name, email address, affiliation, country, registration category, payment status, dietary or accessibility requirements if voluntarily provided, and related administrative information.

This data is used to manage conference participation, registration records, badges, certificates, attendance lists, and event logistics.

04Purposes and Legal Bases for Processing

We process personal data only when there is a valid legal basis under the GDPR.

We may process personal data for the following purposes:

To manage paper submissions and peer review.
To communicate with authors, reviewers, speakers, participants, and committee members.
To prepare the technical program and conference proceedings.
To administer registration and conference participation.
To maintain the security and performance of the website.
To comply with legal, accounting, reporting, or publication-related obligations.
To send conference-related announcements where appropriate.

The legal bases may include performance of a contract or pre-contractual steps, legitimate interests in organizing and managing the conference, compliance with legal obligations, and consent where required, such as for optional communications or non-essential cookies.

05Data Sharing and Recipients

Personal data may be shared only where necessary for FES2027 organization and administration.

Relevant data may be shared with:

Members of the FES2027 Organizing Committee.
Members of the Technical Program Committee.
Assigned reviewers.
Conference management or submission platform providers.
Website hosting and technical service providers.
Publication, indexing, or proceedings partners, where applicable.
Registration, payment, or event-management service providers, where applicable.
Authorities or institutions where required by law.

FES2027 will not sell personal data or share it with third-party marketing companies.

06International Data Transfers

Some service providers or conference collaborators may be located outside the European Economic Area. Where personal data is transferred internationally, FES2027 will take appropriate measures to protect the data in accordance with GDPR requirements, including the use of appropriate safeguards where required.

07Data Retention

Personal data will be kept only for as long as necessary for the purposes described in this Privacy Policy.

Submission, review, and proceedings-related data may be retained for conference administration, academic recordkeeping, publication, indexing, reporting, and legal or institutional requirements.

Registration and communication data may be retained for the period necessary to administer the event and respond to post-conference inquiries.

When personal data is no longer required, it will be deleted, anonymized, or securely archived where appropriate.

08Cookies and Website Analytics

The FES2027 website may use essential cookies or similar technologies required for website operation, security, and performance.

If non-essential analytics, tracking, or marketing cookies are used, visitors will be informed and, where required, asked for consent before such technologies are activated.

09Your GDPR Rights

Under the GDPR, you may have the right to:

Request access to your personal data.
Request correction of inaccurate or incomplete data.
Request deletion of your personal data.
Request restriction of processing.
Object to certain types of processing.
Request data portability where applicable.
Withdraw consent where processing is based on consent.

To exercise your rights, please contact: info@fesconference.com

We may need to verify your identity before responding to a request.

10Right to Lodge a Complaint

If you believe your personal data has not been processed properly, you may contact the relevant data protection authority.

Because FES2027 takes place in Spain, the relevant supervisory authority may be the Spanish Data Protection Agency:

Agencia Española de Protección de Datos (AEPD)
Website: www.aepd.es

11Updates to This Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in conference procedures, submission systems, service providers, or legal requirements.

The latest version will be published on this page.

Last updated: 4.10.2026 · Questions? info@fesconference.com